URF Conditions of Employment


Ithaca, New York


Undergraduate Resident Fellow – West Campus House System (WCHS)

_______________________ is appointed as Undergraduate Resident Fellow (hereinafter also referred to as "URF") for the period from Monday, August 7, 2023, 8:00am (with Sunday, August 6 as a travel day and move-in day) to no later than 10:00am on Tuesday, May 27, 2024 in accordance with these Conditions of Employment. URFs are expected to return to campus after intersession the day before the buildings open. Appointment dates may be modified in accordance with academic calendar changes. This appointment is for the academic year and there is no obligation to renew this appointment. The appointment may have an impact on the financial aid package and it is the URF’s responsibility to notify the Financial Aid Office to determine possible impact.

Living in the House is a requirement of the position. In order to fulfill the position responsibilities, a single room will be provided and assigned.

Dining regularly with residents is a requirement of the position. In order to fulfill the position responsibilities, a 20% discount on a House Meal Plan will be granted.**


Responsibilities:  The URF lives in the House and serves as a role model and a peer leader to students. The URF provides information about University services and resources, participates in House programs and activities, and assists with the implementation of educational, cultural, and recreational activities. In commitment to an equitable and inclusive community, and in alignment with both WCHS program goals and University learning goals, the URF helps residents foster a sense of belonging to one’s House and creates a safe, healthy, and welcoming community through the promotion of active citizenship, personal growth, and interpersonal understanding. In addition, the URF is expected to participate in the official openings and closings of the House at the beginning and end of each term and assist during Senior Days and Commencement weekend.  In order to effectively implement the responsibilities indicated herein and described in the URF Position Description and the Student Staff manual, it is understood that the URF must initiate and respond to regular communication with their House Professor-Dean and Assistant Dean, and the House operations staff (e.g. administrative coordinator, dining, custodial and maintenance staff). The URF can expect to be actively involved in their role for approximately 10 hours per week.

Specific Provisions: This appointment is subject to the following specific provisions:

  1. Live in the House and dine with house students regularly.
  2. Fully participate in staff pre-term training in August and in monthly in-service training and intersession training.
  • Training is tentatively scheduled for Monday, August 7, 2023 through Wednesday, August 16, 2023.
  1. Attend and participate in all regularly scheduled staff meetings.
  2. Attend and participate in all House Dinners (Wednesdays 6:00 to 7:00pm while classes are in session).
  3. Be available and accessible to residents whenever the House is open for student occupancy.
  4. Lead and/or assist in the planning and implementation of resident engagement activities, including but not limited to programming, marketing, and other House or West Campus wide initiatives.
  5. Meet with their supervisor on a regular basis (to be mutually determined) to discuss assigned responsibilities and job performance.
  6. Participate in university activities, which may include Family Weekend, Housing tours, In-House lottery, and Slope Day. 
  7. The URF must receive approval from the Assistant Dean or House Professor-Dean in advance of any absence from the House longer than 24 hours.
  8. URFs may not hold additional assistantships, fellowships, or part-time jobs, or participate in extracurricular activities that would interfere with the primary function of carrying out the responsibilities of the URF position. All outside or additional positions must be reported to and approved by the Assistant Dean or House Professor-Dean prior to accepting any such activity. 
  9. URFs are subject to all University regulations as well as those contained in the housing/dining contract and Residential House Rules
  10. The URF must be a full-time enrolled undergraduate student and in good academic standing throughout the appointment period. This means maintaining a GPA of 2.5 or above. Any changes to this status must be reported immediately to the appropriate supervisor.

Termination:  If an URF’s full-time student status ceases, their appointment will automatically be terminated prior to its normal expiration date. The House Professor-Dean and the Assistant Dean may also terminate the appointment for failure of the URF to satisfactorily perform assigned duties, for conduct deemed negative or inappropriate, or for breach of these Conditions of Employment in any of its provisions. Termination, mutual or otherwise, will result in cancellation of the room assignment, and discontinuation of the House Meal Plan discount.

**House Meal Plan Discount:           URFs, like all House residents, are required to enroll in the House Meal Plan. URFs will receive a 20% discount on the plan in which they are enrolled.  The Dining administrative fee is not included in the discount. The credit of a 20% discount will be received at the end of the semester. If appointed both as an URF and a Dining employee, only one discount will be available.

This appointment will become effective upon signature and receipt of the Conditions of Employment to the Assistant Dean.



Signature                                                                                                         Date